Campus Tour Planning Checklist

Start by identifying your goals (enrollment marketing, safety documentation, or parent engagement), then select the spaces that best represent your institution. Coordinate with your administration for scheduling, prepare the spaces for scanning, and choose a professional service provider with school experience. Our free checklist tool walks you through every step.

For K-12 schools, prioritize classrooms, library, gymnasium, cafeteria, and main entrance. For universities, focus on admissions center, signature classrooms, residence halls, student center, athletic facilities, and libraries. Always include spaces that differentiate your institution — labs, maker spaces, performing arts facilities, and outdoor areas.

Planning typically takes 1-2 weeks (scheduling, space preparation, stakeholder coordination). Scanning a single K-12 building takes 1-2 days. University campuses with 8-12 key spaces take 2-3 days. Post-processing and delivery takes 5-7 business days. Total timeline from planning to live tour: 2-4 weeks.

Remove clutter, personal items from desks, and temporary signage. Ensure all lights are on and functional. Open blinds for natural light. Set up classrooms in their best "showcase" configuration — chairs arranged, boards clean, displays current. Stage common areas to look welcoming and well-maintained.

Key stakeholders include: admissions/enrollment team (marketing goals), facilities/operations (scheduling and access), IT department (website embedding), school administration (approval and budget), and department heads (specific space needs). For K-12, include the principal and PTA leadership.

K-12 schools: $750-$1,500 for a single building. Multi-building campuses: $2,000-$5,000+. Budget for add-ons separately: schematic floor plans (+$50), aerial drone tours ($1,500+), guided videos (+$150/minute). Hosting is $20/month per active tour. NYC DOE schools can use their technology budget (Vendor ID: #THE770638).

Yes. A phased approach is recommended for larger campuses. Start with 8-12 high-impact spaces (admissions center, signature facilities) in Phase 1, then expand to additional buildings and outdoor areas in subsequent phases. Each phase is independently functional — your tour grows over time.

You receive a shareable 3D tour link and embed code for your website. Embed the tour on your admissions page, share the link in email campaigns, post on social media, and include in virtual open house events. We provide ongoing hosting ($20/month) and can update tours when facilities change.